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The advantage to the encrypted disk images is that if my mac is stolen, there is NO WAY anyone can get at those documents. ![]() I figure the worst case scenario now is that I can still search all of the OCR'd text and the folders are structured in a meaningful way so I can quickly narrow a search. I still add Spotlight meta tags but I do not rely on them. Each disk image has a traditional folder structure for things like "Taxes", "Bank Statements" and "Mortgage". Finally I have an encrypted disk image for my receipts. I keep all of my bills in another encrypted disk image. I keep all of my personal and financial docs on a secure disk image that I mount using Knox. DEVONTHINK PRO OFFICE SEARCH IN PDF SERIESMy system is a series of structured folders and disk images. I made the mistake of archiving to a Windows NTFS disk and lost ALL of my meta data. The spotlight meta data is not actually embedded in the file. Partly because I learned the hard way that all of those Spotlight meta tags are very tenuous. Even with a bunch of great Spotlight comments and meta tags I still keep many of my PDF's organized by folders (much like you describe). Anything brilliant you guys are doing? Thanks! josephbphillips Posts: 8 Joined: Sat 4:49 pm I have also tried having the documents scan in to neatworks, but for the sake of longevity I don't really want to be locked in to their software. I think it may be organization for organization's sake. I am trying to decide whether I should quit there, but for now I have also been using Yep! to tag the files for easier retrieval. Hazel watches the inbox and has a rule set up to match each bill name (ie name contains DWP and Kind is PDF), OCR's it, renames it to "DWP mm/dd/yy.pdf", then moves it to ~Documents/Bills/DWP/. DEVONTHINK PRO OFFICE SEARCH IN PDF PDFEach profile gives the PDF an appropriate name (ie DWP 001.pdf) and dumps it in my inbox. ![]() Thanks for walking me through your workflow! As long as we are on the topic, how do you organize your PDFs? I set up scansnap with profiles for each of the paper bills/statements I typically receive and I have a generic profile for other items I want to scan. ![]() I don't understand why that changes the behavior, but it does and is reproducible if I change it back. I was using "extension is pdf" instead of "kind is pdf". Gabe macdrifter Posts: 8 Joined: Fri 12:23 pm DEVONTHINK PRO OFFICE SEARCH IN PDF CODENot to mention that I need to maintain the code if I decide to change the workflow. I could have done the whole thing with folder actions, but i find that they are pretty unreliable at times. Here is the applescript I cobbled together to do this: Code: Select all try tell application "Adobe Acrobat Professional" activate open theFile tell application "System Events" tell process "Acrobat" tell menu bar 1 tell menu "Document" tell menu item "OCR Text Recognition" tell menu 1 click menu item "Recognize Text Using OCR." end tell end tell end tell end tell keystroke return end tell end tell save the front document close the front document end tell end try Follow this up in Hazel with a "move to folder" and "growl notification" and I think it is a pretty elegant solution. I want those to be run through an Acrobat Pro OCR, saved and then moved to an inbox. I have a folder that all ScanSnap scans get dumped to. I was trying out Hazel to see if it could handle an OCR project. ![]()
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